Success story

Higher School of Economics

The Higher School of Economics is a leader in Russian education and one of the preeminent economics and social sciences universities in Eastern Europe and Eurasia. The HSE has 4 campuses, 7,000 teachers and researchers, and over 30,000 students.

The HSE Student Council holds annual elections at the Moscow and St. Petersburg campuses. At the Moscow campus alone there are about 40 elections, each of which requires huge financial resources.

Task

Elections to appoint a new ombudsman and Student Council members

Held in 2 cities, covering 21 local councils, 39 districts and involving more than 300 candidates — plus 2 rounds of voting to elect an ombudsman.

  1. This usually involves manually creating ballot papers, sending them to the printer’s, collecting several thousand copies and distributing them around the university buildings.
  2. Then it is necessary to find people who are willing to be on site for two days and take responsibility for the voting process.
  3. At the end of the voting process, it’s necessary to deliver all the ballots to the student council office and count them manually.

The whole process usually took several weeks...

Solution

Online elections with Polys

Organizing the elections via the Polys web-based app took less than an hour.

Instead of the time-consuming paperwork that usually accompanied election preparations, HSE could spend more time distributing election information to students. But most importantly, by not using paper ballots they helped save 4 trees!

Result

Voting stats:

  • 1,120Man-hours saved
  • 22Elections held
  • 25kPeople voted
Ekaterita Korotkova
Ekaterita Korotkova,
Deputy Chairman of the Student Council of the Higher School of Economics

We held 22 votes with Polys: elections to the local councils and the election of an ombudsman, which only became possible thanks to Polys and the opportunity to organize an immediate vote.

We saved a huge amount of time — days, even weeks — as well as resources, both human and material. Now, all we need to do is collect data about the candidates, create a vote in the Polys Organizer panel and then we can concentrate on informing the students about the elections instead of dealing with all that paperwork. I hope the availability of online voting will help our students to focus more on their representative authorities and make more informed decisions.

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